Relieving Letter

What is a Relieving Letter?

A relieving letter is an official document provided by the HR department that confirms an employee has been formally released from their role within the organisation. It is typically issued on the last working day and acts as formal acknowledgment of resignation or separation. Unlike an experience letter that details work tenure and responsibilities, the relieving letter simply confirms that employment has ended and all responsibilities have been fulfilled.

Meaning and Purpose of a Relieving Letter

A relieving letter verifies that the employer has accepted the resignation of the employee and that the individual has been relieved of all duties and obligations towards the company. This letter acts as proof of smooth exit, which is often necessary while joining a new job or during background verification.

Why is a Relieving Letter Important?

A relieving letter serves as an important record for both the employee and the employer. It ensures transparency and helps avoid future complications. Here's why it holds significance:

• Proof of Official Exit: Confirms that the resignation has been accepted and the employee is no longer part of the organisation.

• Verification for New Jobs: Most employers request a relieving letter as part of background checks before hiring.

• Confirms Clearance: Shows that all company dues and responsibilities have been cleared.

• Supports Career Transition: It builds credibility with new employers and reflects a smooth and professional transition.

• Legal Reference: Can serve as supporting documentation in case of any disputes related to resignation or exit.

When is a Relieving Letter Issued?

Relieving letters are typically issued in the following situations:

• On Resignation: When an employee formally resigns and completes their notice period.

• After Termination: If an employee is terminated due to performance issues or company restructuring.

• Contract Completion: When the employment period ends as per the terms of a fixed contract.

• Mutual Separation: When both parties agree to end employment on mutual terms.

• Post Probation Period Exit: If an employee leaves or is not retained after completing a probationary period.